Table of contents
Google did two things at once: folded Gemini into standard Workspace licences and raised prices. The community reaction split exactly as you would expect, and both halves have a point.
What is included now
- Gemini in Gmail and Docs: drafts, summaries, rewriting.
- Gemini in Meet: notes and summaries.
- The Gemini app with enterprise data protection.
- NotebookLM and Gems, depending on plan and rollout wave.
The exact set varies by plan and changes often. Do not trust articles, including this one: check your own Admin console. Current plan contents are on our licensing page.
Why the price went up
Gemini used to be a separate add-on at roughly 20 EUR per user per month. Now it is bundled and the base licence costs more. If you use it, you are saving money. If you do not, you are paying for it anyway. That arithmetic is the entire controversy.
Where your data goes
- Your Workspace content is not used to train Google’s public models. That is contractual.
- Data stays within your organisation’s boundary under the Workspace data processing terms.
- Vault and data region settings apply to Gemini like everything else.
None of which solves the internal question: if an employee pastes a confidential client contract into a prompt, that is your policy problem, not Google’s.
How to turn it off
Admin console: Apps, Google Workspace, Gemini. You can disable it for the whole organisation or per organisational unit. Two field notes: disabling does not lower the price, and features come back, because Google ships new Gemini capabilities enabled by default. Recheck quarterly if this matters to you.
The practical move
Skip the emotional decision in both directions. Pick one team, enable it for a month, then ask who actually used it. In most companies we see, two people use it daily and the rest never touch it. That answer tells you which plan to pay for. If you want a second pair of eyes on your setup and licence bill, ask us.
